Cleary Gottlieb is a pioneer in globalizing the legal profession. We have fourteen offices in major financial centers around the world, but we operate as a single, integrated global partnership and not a U.S. firm with a network of overseas locations. The firm employs approximately 1,100 lawyers from more than fifty countries.

Since 1946 our lawyers and staff have worked across practices, industries, jurisdictions, and continents to provide clients with simple, actionable approaches to their most complex legal and business challenges, whether domestic or international. We support every client relationship with intellectual agility, commercial acumen, and a human touch.

The Litigation Paralegal Coordinator will work closely with the Litigation Paralegal Manager and assist with the administrative management, recruiting, training, staffing, mentoring and professional development of the Litigation Paralegals. This role ensures the litigation paralegal team provides effective and efficient support to lawyers and the firm’s clients by assigning and tracking workflow, maintaining quality standards, and fostering communication between paralegals and case teams.

Primary Duties and Responsibilities:

• Delegate work assignments and monitor paralegal workloads and quality of work
• Communicate and enforce policies
• Provide input regarding hiring and performance reviews

Recruiting and Paralegal Transitions:

• Work closely with HR and the Litigation Paralegal Manager on recruiting efforts
• Coordinate with HR and Litigation Paralegal Manager in developing job descriptions
• Assist with resume review, candidate selection and interviewing litigation paralegal candidates
• Coordinate transition logistics when paralegals depart, including reviewing open case lists, collecting final materials, and facilitating knowledge transfer to incoming paralegals

Training and Development:

• Assist with preparing for and administering onboarding for newly hired Litigation Paralegals
• Train paralegals on specific duties and responsibilities related to case administration and projects
• Oversee continuing paralegal education trainings and mentoring programs to support paralegal development, performance and utilization
• Collaborate with other firm departments for training and programming as needed
• Assist in the development and regular updates of the Litigation Paralegal internal resource website
• Coordinate with external service providers for trainings and other service needs

Administrative Responsibilities:

• Act as a liaison between the paralegals and attorneys to promote effective utilization
• Ensure compliance with firm policies
• Use judgement to determine when an issue requires escalation
• Coordinate work assignments and monitor the team’s staffing portal; maintain current information regarding workloads and work capabilities of all Litigation Paralegals
• Periodically review individual paralegal case lists to identify inactive or closed matters
• Maintain team calendars including Flex Work, PTO, Court Filing, and Hearing Calendars
• Conduct monthly check-in meetings with all Litigation Paralegals
• Schedule regular Litigation Paralegal Group Meetings and prepare agendas for same
• Review, track, and approve timesheets and diary reports for Litigation Paralegals
• Perform timekeeping duties as necessary

Financial Reporting:

• Analyze and prepare statistical data for monthly profitability and productivity metrics
• Monitor the team’s productivity for optimized utilization

• Bachelor’s degree with a minimum of two (2) years paralegal experience with significant experience working on multi-party, complex litigation and/or arbitrations
• Strong collaboration and teamwork skills as well as ability to produce independently with excellent results and accuracy in work product
• Superior detail orientation, written and verbal communication, organization, problem-solving and time management skills
• Well-versed understanding of The Bluebook and proficiency in applying its rules and standards of citation
• Ability to handle pressure, long hours, prioritize effectively and manage multiple deadlines, and adapt to changing priorities and interruptions
• Strong leadership, decision-making, and communication skills
• Flexibility to work overtime and travel as needed
• Ability to handle confidential information and materials with care and discretion.

The estimated base salary for this position is $75,000 at the time of posting. The actual salary offered will depend on a variety of job-related factors, including skills, education, training, credentials, experience, scope and complexity of role responsibilities, geographic location, and performance. This role is non-exempt meaning that it is overtime pay eligible.

Cleary provides a comprehensive benefits package, including health care benefits. More information can be found here: Benefits

We are an equal opportunity employer and prohibit discrimination based on any category protected by law. Cleary provides reasonable accommodations to enable otherwise qualified employees to perform the essential functions of their position, provided the accommodation does not pose an undue hardship to the Firm.

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