Cleary Gottlieb Steen & Hamilton LLP

  • Professional Assistant

    Job Locations US-DC-Washington
    Job ID
    # of Openings
  • Overview




    We seek a full-time professional assistant to provide efficient and responsive administrative and clerical support to attorneys. Duties will include telephone coverage, calendar management, expense reporting, meeting and travel planning, file maintenance, faxing, scanning, correspondence drafting, and other duties as assigned. Successful candidates will be self-motivated, proactive, discreet, organized, detail oriented, tech savvy, adept at anticipating the needs of assigned legal staff, and capable of exercising good judgment in a variety of situations.


    Position: Nonexempt


    Regular Hours: 9:30 a.m. to 5:30 p.m.


    Reports to: Director of Administration and Assigned Legal Staff






    • Performs general administrative duties in accordance with Cleary Gottlieb's SPIT (Secretarial Procedures, Information & Training) Guide, including answering phones lines; filing; receiving visitors; preparing correspondence and documents; maintaining records; managing calendars and schedules; and preparing reports
    • Maintains familiarity with legal terminology, standard legal forms, procedures and processes
    • Acts as a liaison and serves as an ambassador of assigned staff, handling calls, visitors, clients and all situations with discretion, diplomacy, enthusiasm and appropriate urgency
    • Coordinates meetings, calls and events including all logistics (scheduling, catering, preparation of meeting materials, etc.)
    • Handles complex worldwide and domestic travel arrangements
    • Other administrative duties as assigned





    • Bachelor's degree and/or equivalent experience required
    • Prior administrative or executive assistance experience in a professional services environment preferred
    • Ability to type 65wpm
    • Strong computer and word processing skills including proficiency in Microsoft Word, Excel, PowerPoint and Outlook
    • Strong attention to detail
    • Strong oral and written communication skills
    • Strong interpersonal skills and the ability to build and maintain relationships with stakeholders, including assigned attorneys, clients, vendors, other external parties, and firm personnel
    • Flexible nature and ability to work overtime associated with providing support to assigned legal staff as well as the office at-large


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed