Cleary Gottlieb Steen & Hamilton LLP

  • Benefits Assistant

    Job Locations US-NY-New York
    Job ID
    2018-1186
    # of Openings
    1
    Category
    Administrative
  • Overview

    This individual will support the Benefits team in all administrative tasks related to benefits programs and enrollments for lawyers and professional staff. 

    Responsibilities

    • General administrative support including but not limited to answering phones and screening calls, filing and maintaining documents, organization of file room, sorting and distribution of all incoming mail, conference room reservations and logistics, etc. as well as assisting with directing questions to appropriate parties in the Benefits team.
    • Assist in the on-boarding process of new lawyers and professional staff and ongoing enrollment activities, including but not limited to creating orientation packages, annual open enrollments, qualifying events, etc.
    • Maintain and organize life insurance beneficiary designations and enter/update into HRIS
    • Assist with HRIS data entry related to benefit plan enrollments for new hires, terminations, changes, and beneficiary designations.    
    • Assist with data entry to various insurance carriers’ web portals, maintenance and organization of beneficiary designations, life insurance policies, and electronic documents posted on the firm’s Intranet.
    • Prepare and send out COBRA packages to terminating employees; track participants and maintain log of monthly premium payments and activity.
    • Prepare and send out required DOL disclosure materials to new hires applicable to COBRA, ACA, HIPAA, SER, CHIP, USERRA, Medicare Creditable Coverage, and other DOL-required notices and maintain log to document mailing
    • Assist Benefits Manager with Corporate Wellness events and projects.
    • Assist benefits team with ad hoc projects as needed.

    Qualifications

    • 2+ years of administrative assistant experience in a fast paced environment, preferably financial services or legal industry
    • Excellent interpersonal, client service, and written and verbal communication skills
    • Exercises good judgment, has excellent organization skills, and strong attention to detail
    • Ability to multi-task and prioritize numerous responsibilities
    • Ability to maintain confidentiality
    • Proactive team player
    • Must be proficient MSWord, Excel and PowerPoint

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