Cleary Gottlieb Steen & Hamilton LLP

E-Billing Coordinator

US-NY-New York
Job ID
2017-1086
# of Openings
1
Category
Administrative

Overview

The position reports to the E-billing Supervisor and assists in phases of client billing, including submission, follow-up and communication with clients and partners related to electronically billed invoices. This is a detail oriented position with an emphasis on technical tasks, strong excel and interpersonal skills.

Responsibilities

 

  • Responsible for regular monitoring of e-bills processing status and other necessary follow up to ensure successful processing and timely payment to the firm.
  • Participate in the maintenance of client negotiated billing rate templates in the firm’s Billing Rate Management and ELITE systems.
  • Responsible for submission and coordination of client invoice/e-bills to client and third party e-billing vendor websites utilizing e-billing templates and other software tools. This will include regular and frequent contact with Partners and other lawyers in the review and preparation of client invoices.
  • Review timekeeper diaries and e-bills for compliance with client/vendor terms, including the processing of corrections as needed to minimize delays in uploading or rejection of the client invoices/e-bills. This will include regular and frequent contact with the Client Accounting Coordinators.
  • Participate in the maintenance of Firm master files (e.g., Timekeeper names and hourly billing rates) in client and third party e-billing vendor systems.

 

Qualifications

  • Bachelor’s degree
  • 0-2 years of corporate experience
  • Detailed oriented and well organized individual with excellent writing and communications skills
  • Proficient in Excel and Word

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